Every Booking, Perfectly Managed from Start to Finish
Calendar, list, map, and Kanban views give you total control over your schedule. Auto-assign drivers, track statuses in real-time, and never double-book again.
Why Booking Management Is Your Biggest Pain Point
These problems cost chauffeur businesses thousands every month.
Double-bookings happen because your calendar doesn't update in real-time
Manually assigning drivers to jobs takes 30+ minutes every morning
Clients call to check on their booking status and you have to look it up
No-shows and cancellations leave holes in your schedule with no revenue
You can't see tomorrow's bookings at a glance — they're spread across tools
Recurring bookings for corporate clients require manual re-entry every week
One Dashboard. Every Booking. Total Control.
4fleet's booking system gives you calendar, list, map, and Kanban views of every job. AI auto-assigns the best available driver, clients get live tracking, and your dispatch team breathes easy.
What you get
Convert a won enquiry to a booking in one click - conflicts checked instantly
Live passenger tracking page with driver GPS for every trip
Flight tracking adjusts pickups when a flight is early or delayed
Multi-View Scheduling
See your bookings the way you think. Switch between calendar (day/week/month), list, map, or Kanban board with one click.
Calendar view with driver resource columns
List view with advanced filtering and sorting
Map view showing all active and upcoming jobs
Kanban board for pipeline management
Quick-create by clicking any empty time slot
Smart Driver Assignment
AI suggests the best driver based on proximity, vehicle type, client preferences, and driver availability. One-click to assign.
4-factor scoring: distance, vehicle match, client history, rating
Deadhead minimisation to reduce empty runs
VIP client-driver matching based on history
Automatic conflict detection and alerts
Bulk assignment for multi-vehicle bookings
Heathrow → Claridge's — 14:30 today
James Wilson
S-Class · 2.1 mi away
98
score
Sarah Chen
E-Class · 4.8 mi away
91
score
Tom Burke
S-Class · 7.3 mi away
85
score
Real-Time Status Tracking
Every booking moves through a clear pipeline: Confirmed → Driver En Route → Passenger On Board → Completed. Clients see live updates.
Driver check-in/check-out via mobile web app
Passenger trip-tracking page with driver location and ETA
Automatic status transitions based on geofences
ETA updates pushed to clients in real-time
Complete audit trail of every status change
Confirmed
09:15
Driver En Route
13:45
At Pickup
14:12
Passenger On Board
14:18
Completed
—
Automated Communications
Booking confirmations, driver details, 24-hour reminders, and post-trip feedback requests — all sent automatically.
Instant booking confirmation to clients
Driver assignment notification with job details
24-hour and 1-hour reminder emails to passengers
Post-trip satisfaction survey
Automatic follow-up for unconfirmed bookings
Booking confirmation sent to Mr. Collins
2m ago
Driver James assigned — details sent
5m ago
24hr reminder queued for tomorrow's pickups
1h ago
Feedback survey sent — Trip #4819
3h ago
Works With Your Existing Tools
Google Maps
Accurate ETAs and route optimization
Stripe
Collect payments at booking or completion
Gmail / SMTP
All booking comms from your email
Dedicated SMS Number
A local business number for two-way texting with drivers and passengers