Know Every Vehicle's Status, Location, and Health — Always
From acquisition to retirement, manage your entire fleet lifecycle. Track maintenance, monitor utilisation, and ensure every vehicle is road-ready.
Why Fleet Blind Spots Cost You Money
These problems cost chauffeur businesses thousands every month.
You don't know which vehicles are available until you call every driver
Maintenance gets deferred until something breaks down mid-journey
Vehicle utilisation is uneven — some cars run 12 hours, others sit idle
Insurance and MOT renewals slip through the cracks until it's too late
No single view of your fleet's total cost of ownership
Clients expect specific vehicle types but you can't guarantee availability
Your Entire Fleet, Managed From One Screen
4fleet gives you a real-time view of every vehicle — location, status, next service date, assigned driver, and utilisation rate. Proactive alerts ensure nothing falls through the cracks.
Vehicle Registry & Profiles
Complete digital record for every vehicle: specs, photos, documents, insurance, and maintenance history.
Vehicle profiles with make, model, year, registration, VIN
Photo gallery for client-facing vehicle presentations
Document storage for insurance, MOT, and registration
Vehicle class tagging (sedan, SUV, MPV, minibus, luxury)
Custom fields for livery, branding, and equipment
Mercedes S-Class
LX71 ABC
87% util
BMW 7 Series
LX72 DEF
62% util
Range Rover
LX70 GHI
91% util
Maintenance Scheduling
Set service intervals by date or mileage. The system tracks both and alerts you before service is due — never after.
Service schedules by date interval or mileage threshold
30-day, 14-day, and 7-day advance alerts
Maintenance history log with costs and notes
Auto-block vehicle from booking when service is due
Cost tracking per vehicle for TCO analysis
Utilisation & Performance
See which vehicles earn the most, which sit idle, and where to invest next. Data-driven fleet decisions.
Daily, weekly, and monthly utilisation rates
Revenue per vehicle with cost breakdown
Idle time analysis with improvement suggestions
Comparison across vehicle classes
Fleet size optimisation recommendations
Compliance & Expiry Tracking
Insurance, road tax, operator licence, vehicle inspection — every expiry date tracked with escalating alerts.
Dashboard showing upcoming expiry dates
Colour-coded status: green (OK), amber (soon), red (expired)
Email alerts sent to you and the assigned driver
Auto-suspend vehicle from bookings if expired
Bulk renewal management for fleet-wide policies
Insurance — S-Class
Expires in 89 days
MOT — BMW 7 Series
Expires in 14 days
Road Tax — V-Class
Expired 3 days ago
Operator Licence
Expires in 241 days
Works With Your Existing Tools
Driver App Location
Live location captured from the driver's mobile web app
Google Maps
Route distances, ETAs, and mileage calculation
Stripe
Fleet costs and payments flow to financial reporting
Gmail / SMTP
Maintenance alerts and compliance notifications by email