Get Paid Faster. Know Your Numbers. Grow With Confidence.
Professional invoices, Stripe payment links, expense tracking with OCR, and real-time P&L — everything you need to run a financially healthy chauffeur business.
Why Your Finances Are a Black Box
These problems cost chauffeur businesses thousands every month.
Invoices go out days or weeks after the job — killing your cash flow
You have no idea which clients, routes, or vehicles are actually profitable
Expense tracking means a shoebox of receipts you sort once a year for tax
Driver settlements are calculated manually and disputes waste hours
Corporate clients need purchase orders, references, and monthly consolidated billing
Your accountant charges extra because your records are incomplete
Financial Clarity From Day One
4fleet automates your entire financial workflow — from invoice creation to payment collection, expense tracking to P&L reporting. Know your numbers in real-time, not at year-end.
What you get
Auto-generate invoices on booking confirmation or completion
Stripe payment links on every invoice; reminders chase overdue ones
Bank statement reconciliation matches payments to invoices automatically
One-Click Invoicing
Convert completed bookings to professional invoices instantly. Include route details, vehicle class, wait times, and surcharges — all calculated automatically.
Auto-generate invoices from completed bookings
Branded PDF invoices with your logo and terms
Line-item detail: distance, time, tolls, parking, gratuity
Consolidated monthly invoicing for corporate accounts
Purchase order and reference number support
Crown Chauffeurs Ltd
To: Hotel Marylebone Group
Stripe Payment Collection
Every invoice includes a pay-now link. Clients pay by card or bank transfer. Money in your account in 2-3 business days.
Stripe-powered payment links on every invoice
Accept credit/debit cards and bank transfers
Automatic payment matching and receipt generation
Overdue payment reminders sent automatically
Deposit collection at booking time
Received
£12.4k
+8% MoM
Pending
£3.2k
Overdue
£890
Expense Tracking & OCR
Snap a photo of any receipt and OCR extracts the amount, date, vendor, and category. Track fuel, maintenance, tolls, and supplies effortlessly.
OCR receipt scanning from photos
Auto-categorisation: fuel, maintenance, tolls, supplies, admin
Per-vehicle and per-driver expense attribution
Mileage tracking with HMRC-compliant rates
Bulk expense import from fuel card statements
Shell Fuel Station
Auto-categorised: Fuel
£78.40
This Month
£2,145
Fuel
£890
41% of total
Real-Time P&L Reporting
See your profit and loss by day, week, month, or year. Drill down by vehicle, driver, client, or route to find exactly where money is made or lost.
Revenue, expenses, and profit at a glance
Drill-down by vehicle, driver, client, or route
Cash flow forecast based on outstanding invoices
Margin analysis per booking and per vehicle
Export reports to CSV, PDF, or your accounting software
Revenue
£18.5k
+12%
Expenses
£11.2k
Net Profit
£7.3k
39% margin
Works With Your Existing Tools
Stripe
Card payments, bank transfers, and recurring billing
Gmail / SMTP
Send invoices and payment reminders from your email