14:35
Estimated arrivalFlight information from the provider
Airport transfer booking software
Ready for arrivals
Airport transfer booking software with the flight beside the pickup. See flight information next to the booking while the pickup time stays your own decision, give the driver the terminal and meeting instructions, and keep luggage, stops and the return journey in the quote brief.
Follow the journeyFlight time and pickup time
Arrival is a time.
Pickup is a plan
See the flight information next to the booking, then give the driver a plan for meeting the passenger. The two times stay separate when the schedule shifts.
Meet & greet
Terminal and meeting instructionsCheck the details for this journey
15:15
Your planned pickupDriver and vehicle assigned by your team
Sample times illustrate the workflow, not a recommended airport waiting allowance.
Make the meeting feel straightforward
They’ve found their luggage;
now make their driver easy to find
The exact meeting point at the terminal
Keep the terminal and pickup instructions with the job, ready for the driver to check.
Who is travelling
Bring the passenger and journey details into the assigned driver’s view.
The destination on the same brief
Keep the destination attached to the pickup so the driver knows where the journey ends.
The full brief beside the route
Keep flight and pickup details together
The flight reference, passenger information and pickup plan belong to the same job. Arrival information helps your team review the plan.
- Flight information with the job
- Passenger and luggage details
- A route and pickup plan to review
Before anyone reaches arrivals
Get the request
into good shape
Let Carson help extract journey details from the enquiry. Check what’s missing before it becomes part of the day’s plan.
From enquiry to quoteA better starting briefFor review
Flight number and date
Pickup and destination
Passenger and luggage details
? Anything still missing
Review the details and your price before sending the offer.
A booking brief that goes further
Luggage, stops and the return journey in the quote brief
Passenger count is only part of choosing a vehicle. Keep luggage, stops, child-seat requests and the return journey in the brief you review before quoting.
- Vehicle class and luggage capacity
- Additional stops and service extras
- Flight and meeting information per leg
- Configured night and area pricing rules
15:15 PICKUP · BK-6128Dublin Airport
Dublin Airport
Merrion Square
Terminal 1 · Arrivals information desk
3passengers3bagsMPVselected class
From the booking to the welcome
What the driver, the client and the office each get
The driver has the greeting instructions. The client can review the journey. The office can follow the job through to its payment record.
Give the booker a client portal.Put the meeting brief in the driver’s hand.Connect the accepted quote and payment.
Use the airport booking checklist A practical starting point
Operations · €199 / month, billed monthly
Consider Operations when airport work involves client portals and partner cover. A smaller operation can start with Starter for the core booking workflow.
The Android app is available and iOS is planned. Office and invited users can also use a browser. Explore mobile access
Can 4fleet show flight information alongside a booking?
Yes. Flight tracking connects flight information to relevant bookings. The integration uses AeroDataBox; coverage, available fields and update timing depend on the provider and workspace setup.
Is the estimated arrival the same as the pickup time?
No. The estimated arrival comes from the flight data; the pickup is the meeting time you agreed. Allow for the terminal, baggage collection and meeting instructions before confirming a revised pickup.
Can Carson help with airport enquiries?
Yes. Carson extracts journey details from enquiry emails and flags missing information, such as the flight number. Check the date, passengers and journey details before quoting. Available AI tools and usage depend on your plan and settings.
Can we assign airport jobs to partners?
Yes, on Operations and Scale. Request cover, compare the responses and award the job, then keep the named driver and vehicle on the journey.
Put 4fleet to work
Run one airport transfer through the trial
Try an airport booking from the original request to the driver’s pickup details.
See 4fleet in action