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Chauffeur and limo invoicing software

Chauffeur invoicing
Clear balances

Chauffeur invoicing connected to the work behind each document. Prepare the invoice from the booking, record payments and follow what is still outstanding, send a polite reminder, approve supplier invoices found in your inbox and match bank transactions to the invoices they pay.

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From completed work to payment

Keep the balance in sight

Find the invoice, its customer and what is still due. Sending a document and receiving a payment stay separate.

  • Customer-linked invoices
  • Amounts still outstanding
  • Recorded payment status
See the financial picture
4fleet invoice workspace with customer invoices, document statuses and outstanding amounts

The client’s side of the account

Make the next
payment easier to find

Give the customer an invoice they can review and the amount to pay. The invoice link takes them from the document to the payment.

Online payments use Stripe and require your payment setup. Keep card payments and manually recorded payments in the invoice context, with the balance visible.

Check payment & portal features by plan

Purchase invoices

Supplier invoices found in your inbox, approved by you

Let a connected mailbox bring supplier invoices into a review queue. Check the extracted details against the document before they become a business cost.

Accounts inbox · New attachment

Vehicle service invoice

Please find the invoice for the scheduled service of your executive MPV.

service-invoice-086.pdfOne document · Ready to review

Supplier, invoice number, dates, currency and amounts move into the review form.

4fleetExpenses / Invoice inbox
INV-S086 · Vehicle servicing

Check the detail

Pending review
Supplier
Vehicle service supplier
Invoice date
18 June 2026
Due date
2 July 2026
Net amount
€140.00
Tax
€28.00
Total
€168.00

First invoice from this supplierCheck the supplier and payment details against your records.

The document stays in review until you approve it.

Duplicate invoice

A repeated supplier invoice is flagged before approval.

Changed bank details

A change from previous approved details is highlighted.

Unusual amount

An outlying amount is brought to the reviewer’s attention.

Invoice scanning needs an eligible plan and is switched on for each connected mailbox during setup.

Payment follow-up

A polite reminder, without another sticky note

Choose when unpaid invoices get a reminder. Each message carries the invoice reference, the outstanding balance and the payment link.

YOUR REMINDER SCHEDULE

3 reminder points enabled in this example.

GmailSearch mail

A quick reminder: invoice INV-0248

T
Your accounts teamaccounts@example.com
19 Jun

Hi Alex,

A quick reminder that €200.00 remains outstanding on invoice INV-0248 for your Dublin Airport to Galway transfer.

Amount remaining€200.00Invoice total €320 · Recorded paid €120
Review invoice

Thank you. If you have already paid by bank transfer, please send us the payment reference.

Reconcile the money

Match bank transactions to invoices

Match imported bank transactions to invoices, or record an offline payment with its date and reference. Review the match before the balance changes.

Compare finance features by plan
Bank matchingEUR
Incoming bank transaction+ €200.00

Alex Parker · INV-0248

INV-0248Booking #5301 · Alex Parker
€200 due
Invoice total
€320.00
Recorded paid
€120.00
Outstanding
€200.00

Branded invoices

Generate a document from a booking, or create a standalone invoice. Review the draft before sending.

Consolidated billing

Put an account client’s eligible bookings on one monthly invoice, on Operations and Scale.

Credits and refunds

Keep a credit note, a payment refund and a remaining balance as distinct records.

Reports and exports

Move from individual documents to cash flow, costs and profitability, with supported report exports.

Read the guide to chauffeur invoicing and payments

Plans

Plans that include these features

Compare every feature

Invoices raised from completed bookings

Solo · Starter · Operations · Scale

View plan details

Automatic payment reminders

Solo · Starter · Operations · Scale

View plan details

Bank statement import with payment matching

Operations · Scale

View plan details

Questions

Questions about invoicing and payments

Explore the platform
Is an invoice marked paid as soon as it is sent?

No. Sending the invoice and recording a payment are different events. Use the payment history and outstanding amount to understand whether the invoice has been settled.

Can I record a payment made outside Stripe?

Yes. Record a bank transfer or other offline payment against the invoice with its date and reference, then check the remaining balance.

What is needed for online card payments?

A connected, ready-to-use Stripe account, with card payment links enabled in your workspace. Complete that setup before you send payment links to customers.

Can a customer view the document?

Yes. Customers can review the invoice document and the amount due. Branded documents and the client portal are part of Operations and Scale.

Does this replace my accountant or accounting system?

No. 4fleet handles the billing tied to each journey: invoices, payments, credit notes and reports. Share records with your accountant through CSV exports, and check reporting and compliance needs with your finance team.

Put 4fleet to work

Follow one of your bookings to a paid invoice

Start with a familiar job, raise the invoice and record the payment.

See 4fleet in action
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