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Invoicing for chauffeur & transfer operators

The trip is done.
Know what’s
still due.

Keep the booking, invoice and payments together. See the amount billed, what has been recorded as paid and the balance that still needs attention.

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Give the document its context

A line on an invoice.
A journey behind it.

Open the related booking when a customer asks what a charge covers. Keep the passenger, route and reference close to the financial record.

Explore the booking record

A working view of the numbers

Sent, paid and outstanding
are different things.

An invoice being sent does not settle the balance. Follow the recorded payment and the remaining amount for each document.

The client’s side of the account

Make the next
payment easier to find.

Give the customer a document they can review and a clear amount to pay. Invoice links connect the financial record to the next action.

Online payments use Stripe and require your payment setup. Keep card payments and manually recorded payments in the invoice context, with the balance visible.

Check payment & portal features by plan

01Purchase invoices

Found in your inbox.
Approved by you.

Let a connected mailbox bring supplier invoices into a review queue. Check the extracted details against the document before they become a business cost.

Accounts inbox · New attachment

Vehicle service invoice

Please find the invoice for the scheduled service of your executive MPV.

service-invoice-086.pdfOne document · Ready to review

Supplier, invoice number, dates, currency and amounts move into the review form.

4fleetExpenses / Invoice inbox
INV-S086 · Vehicle servicing

Check the detail.

Pending review
Supplier
Vehicle service supplier
Invoice date
18 June 2026
Due date
2 July 2026
Net amount
€140.00
Tax
€28.00
Total
€168.00

First invoice from this supplierCheck the supplier and payment details against your records.

The document stays in review until you approve it.

Duplicate invoice

A repeated supplier invoice is flagged before approval.

Changed bank details

A change from previous approved details is highlighted.

Unusual amount

An outlying amount is brought to the reviewer’s attention.

Invoice scanning requires an eligible plan and activation on the connected mailbox. Availability is checked during setup.

02Payment follow-up

A polite reminder.
Without another sticky note.

Choose the points at which unpaid invoices need a nudge. Keep the invoice reference, outstanding balance and payment link in one clear message.

YOUR REMINDER SCHEDULE

3 reminder points enabled in this example.

GmailSearch mail

A quick reminder: invoice INV-0248

T
Your accounts teamaccounts@example.com
19 Jun

Hi Alex,

A quick reminder that €200.00 remains outstanding on invoice INV-0248 for your Dublin Airport to Galway transfer.

Amount remaining€200.00Invoice total €320 · Recorded paid €120
Review invoice

Thank you. If you have already paid by bank transfer, please send us the payment reference.

Reconcile the money

A bank line.
The right invoice.
A settled balance.

Match imported bank transactions to invoices, or record an offline payment with its date and reference. Review the match before the balance changes.

Compare finance features by plan
Bank matchingEUR
Incoming bank transaction+ €200.00

Alex Parker · INV-0248

INV-0248Booking #5301 · Alex Parker
€200 due
Invoice total
€320.00
Recorded paid
€120.00
Outstanding
€200.00
01

Branded invoices

Generate a document from a booking, or create a standalone invoice. Review the draft before sending.

02

Consolidated billing

Bring eligible bookings together for account clients, with the plan and billing workflow that support it.

03

Credits and refunds

Keep a credit note, a payment refund and a remaining balance as distinct records.

04

Reports and exports

Move from individual documents to cash flow, costs and profitability, with supported report exports.

Start with an open balance

Make the trial
a practical check.

Follow a familiar booking to its invoice. Review the document, record an example payment and check the remaining balance. Then look at the customer-facing view.

Include your finance colleague when choosing the plan and setting up the payment workflow.

Find your fit

Know what’s included.

Compare every feature

Invoices raised from completed bookings

Starter · Operations · Scale

View plan details

Automatic payment reminders

Starter · Operations · Scale

View plan details

Bank statement import with payment matching

Operations · Scale

View plan details

A little more detail

Before the account is settled.

Explore the platform
Is an invoice marked paid as soon as it is sent?

No. Sending the invoice and recording a payment are different events. Use the payment history and outstanding amount to understand whether the invoice has been settled.

Can I record a payment made outside Stripe?

The finance workflow supports recorded payments alongside online payments. Choose the correct invoice and amount, then check the remaining balance. The bank-transfer example here is illustrative, not a real transaction.

What is needed for online card payments?

Your workspace needs its Stripe payment connection and the relevant payment feature enabled. Check the pricing table and complete the payment setup before offering online payment links to customers.

Can a customer view the document?

Customers can review the invoice document and the amount due. Branded documents and portal capabilities differ by plan; the detailed comparison shows what is included.

Does this replace my accountant or accounting system?

4fleet keeps operational billing connected to the journey. Review the reporting, export and integration needs with your finance team. This page does not promise a sync to every accounting system or jurisdiction-specific accounting compliance.

Put 4fleet to work

Close the loop on the work you deliver.

Bring a booking and its billing into the same conversation.

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