Heathrow → Mayfair
Alex Morgan · Business sedan
On the wayBookings & dispatch
Bookings to dispatch.
Every job in view.
Keep the promise made in the quote. Assign your team, arrange cover for the busy day and follow each journey through to completion.
Olivia Hart · Private tour
Four days in England
19-22 October5 passengers5 large bags
Paid in full£3,400
Oct19
Day 1 · 10:00
Needs coverageA royal welcome
Heathrow, Terminal 5 → Old Bank Hotel, Oxford
Oct20
Day 2 · 09:00
Needs coverageInto the Cotswolds
Old Bank Hotel, Oxford → Cotswold House, Chipping Campden
Oct21
Day 3 · 09:30
Needs coverageVillages, then Bath
Cotswold House, Chipping Campden → The Royal Crescent Hotel, Bath
Oct22
Day 4 · 09:00
Needs coverageThe scenic way to London
The Royal Crescent Hotel, Bath → The May Fair Hotel, London
Ready for the next decisionThe journey is agreed.
The journey is agreed.
Build the team around it.
The stops, luggage and customer instructions have travelled with the booking.
Assign the driversThe everyday dispatch desk
Three pickups.
Three different next steps.
A driver on the way. A confirmed job waiting for a vehicle. A pickup that needs partner cover. Keep the work and the next decision in the same view.
Follow the assignment workflowSee where this booking startedBK-1042 · 4 days · £3,400 paid
01Assign your own team
Three days covered.
One needs a different plan.
Alex and vehicle V04 fit the group, but Alex is already booked on 21 October. Assign the available days and keep Day 3 open for another operator.
Availability is reviewed
for each journey day.
19 Oct · 10:00A royal welcomeUnassigned
20 Oct · 09:00Into the CotswoldsUnassigned
21 Oct · 09:30Villages, then BathNo own driver
22 Oct · 09:00The scenic way to LondonUnassigned
Check each day before assigning.The group is happy to have a different driver on one day.
Own-fleet assignment
AM
Alex Morgan
Chauffeur · Your team
Executive MPV · V046 passenger seats · 6 large bags
19 OctAvailable20 OctAvailable21 OctBooked22 OctAvailable
Alex is already covering another job on 21 October. Assign only the three available days.
02From open day to partner coverage
Your drivers are busy.
The journey can still go ahead.
Invite partners for the specific day, receive their prices, compare the same scope and choose who gets the work. An offer becomes an assignment only when your office awards it.
BK-1042 · Selected scopeOne day to cover.
One day to cover.
The other three stay yours.
21October 2026Day 3 · 09:30-16:30
Chipping Campden → Bath
Via Broadway Tower and Lacock
5 passengersExecutive MPV5 large suitcases
Days 1, 2 and 4Remain with Alex Morgan / V04
Explore the partner network Invite the right operators
Who can cover this day?
Selected journey: Day 3 only. Each invited partner receives the route, stops and requirements.
Bath partnerActive fulfilment partner
Wiltshire partnerActive fulfilment partner
Cotswolds partnerActive fulfilment partner
03Dispatch, as the day happens
The driver moves forward.
The office stays in the picture.
Follow the selected partner from leaving for pickup to the completed trip. Driver updates change the job’s status, while the route, assignment and customer context stay together.
BK-1042
On my wayToday’s journey. Everyone in the loop.
JourneyDriver / coverageStatus
19 Oct · 10:00A royal welcome
Alex MorganOwn fleet · V04
Completed20 Oct · 09:00Into the Cotswolds
Alex MorganOwn fleet · V04
Completed21 Oct · 09:30Villages, then Bath
Jamie ReedBath partner
On my way22 Oct · 09:00The scenic way to London
Alex MorganOwn fleet · V04
Assigned09:10 · On my way
Jamie is travelling to the pickup.
Day 3 · 21 OctoberChipping Campden
Chipping Campden
to Bath
5 guests 5 bags
Cotswold House09:30 pickup
The Royal CrescentVia Broadway and Lacock
On my wayUpdates follow the driver’s actions. Hover or focus to hold a step; use the status labels to explore.
Southern EnglandRoute overview
Day 3Villages, then Bath2 planned stops
04The details survive every handover
The same stops.
The same promise.
Broadway Tower, 45 minutes. Lacock, 90 minutes. Five guests and five large bags. The partner’s driver receives the journey that was quoted, not a shortened message to decipher.
Find your fit
Know what’s included.
Can one tour mix our own drivers and partner coverage?
Yes. Assign coverage to the relevant journey legs. This example keeps Days 1, 2 and 4 with your own fleet and awards only Day 3 to a partner. The scope and payout are reviewed per selected leg.
Does accepting a tender mean the partner gets the job?
No. The partner sends an offer. Your office compares the price and scope, then explicitly confirms the award. Crew details and the awarded job are a later part of the handover.
Can partners see the passenger’s contact details before an award?
The request shows the journey and service requirements. Passenger contact details are supplied with the awarded job, not with an unawarded price request.
How do status updates and live location work together?
Drivers update the job as they set off, arrive, collect passengers and complete the journey. Live location is separate: it requires enabled tracking, a supported device, location permission and connectivity. Both help the office understand progress without confusing a status with a GPS position.
Can I take an awarded leg back into my own fleet?
Revoke the partner award explicitly before assigning your own driver and vehicle back to that leg. This avoids leaving two operators believing they own the same work.
Put 4fleet to work
Keep the journey connected.
From the first enquiry to the final drop-off, give every handover a clear next step.