08:40 · Northbridge Capital
BA212 · LHR T5 → Mayfair
Awaiting driver
Bookings & dispatch
Tomorrow's work, visible before it goes wrong.
Bookings, legs, vehicles and drivers on one calendar. Assign per leg, spot the clash while there is still time to fix it, and let the driver see the job on their phone.
- Views
- List · Day · Week · Month
- Assignment
- Per leg
- Driver access
- Mobile browser, no install
- Coverage
- Own fleet or partner
How it works
- Step 01
The booking carries the whole job
Passenger, route and legs, vehicle class, agreed price, extras, notes for the driver and the client's contact details live on one record.
- Step 02
Dispatch leg by leg
Send each movement to a driver and vehicle, or out to a partner with a committed cost. Capacity and conflicts are checked as you assign.
- Step 03
The day runs itself
Drivers accept and progress jobs from their phone; the client's tracking link and the invoice both read from the same record.
Calendar - every leg against a vehicle and a driver · scroll sideways
Bookings list
Cormac Doyle
On duty · 2 trips today
Next trip · 08:40
Trip completed
En routeArrivedOn boardDone
Heathrow Airport Terminal 5
Flight BA212 · meet & greet in arrivals
Grosvenor Square, Mayfair
James Whitmore · 2 pax · 2 bags
Complete trip
Runs in a phone browser - nothing to install.
Driver portal on a phone
What changes
One time, everywhere
Move a pickup by twenty minutes and the driver's job, the client's tracking link and the paperwork all move with it.
No more double-booked cars
The calendar shows the vehicle already committed at that hour before you promise it to anyone else.
Drivers stop asking questions
They have the address, the passenger name, the flight, the notes and the sequence of legs, in a browser, without a group chat.
The margin is not a mystery
When a leg goes to a partner, the committed cost sits next to the client price on the same job.
What is in the box
The day, in one place, at the level of detail a dispatcher needs.
Every view reads the same record - the list, the calendar, the dispatch board and the driver's phone are never out of step.
- Views
- List · day · week · month · dispatch
- Assignment
- Per leg - driver and vehicle
- Checks
- Capacity and clash warnings
- Driver access
- Mobile browser, no install
- Statuses
- En route · arrived · on board · complete
- Documents
- Job sheet PDF per leg
What it replaces
The three things that go wrong on a busy Friday.
Today
In 4fleet
The schedule lives in a group chat and a spreadsheet tab
One calendar, every leg against a vehicle and a driver
“Who has got the 08:40?” asked three times before anyone answers
The assignment is on the booking, visible to the whole office
A time change relayed by hand to the driver, the client and the invoice
Change it once - the phone, the tracking link and the paperwork follow
Questions
Can one booking hold several legs?
Yes. A full-day charter or a wedding is one job with legs, each assignable separately.
Can two drivers share a day?
Yes - assign per leg, including handing one leg to a partner.
What if a driver has no smartphone?
Print or send the job sheet; the booking works the same without driver-side updates.
Does the client see every change?
They see what matters - time, driver and vehicle on the tracking link.
Put tomorrow on one calendar.
Load next week's jobs, assign them, and see the difference at 6am. Seven days, no card.