It drafts. You decide.
No automatic replies to clients, no invented prices. The assistant prepares work; the operator signs it off.
AI assistant
It reads the email so you can quote the job.
Connect an IMAP inbox. Incoming enquiries are parsed into a trip, planned against Google Maps and priced with your own rate card - as a draft you approve, never a price sent behind your back.
- Inbox
- IMAP · SMTP
- Routing data
- Google Maps
- Allowance
- 2,000-6,000 ops / mo
- Control
- You approve every price
From email to draft quote
- 01
Read
Free text, forwarded threads and half-finished sentences - the details are pulled out rather than retyped.
- 02
Plan
Pickup, stops and drop-off become a trip with real distances, durations and the legs a driver will actually run.
- 03
Price
Your rate card decides: per-journey, zones, hourly packages, day rates, seasonal modifiers.
- 04
Hand over
You see the draft, adjust anything, and send. Nothing reaches a client without your click.
Inbox · travel@northbridge
Heathrow pickup Thursday morning
We need an S-Class for James Whitmore arriving on Thursday 20 August on BA212. Pickup from Heathrow Terminal 5 at 08:40, two passengers with two cases, travelling to Grosvenor Square in Mayfair.
Please use our corporate rate and send the quote for approval.
Eleanor Vance · Travel Desk, Northbridge Capital
AI parsed · high confidenceParsed enquiry
- Client
- Northbridge Capital
- From
- Heathrow Terminal 5
- To
- Grosvenor Square, Mayfair
- When
- 20 Aug 2026, 08:40
- Flight
- BA212 · 2 pax · 2 bags
- Distance
- 31.0 km · 46 min
Draft quote
£165.00
Own fleet covers this route · waiting for your approval
Parsed enquiry beside the draft it produced
Where the line is
Your rates, not a guess
Pricing comes from the rate card you configured. If a rate is missing, you are told - not quietly approximated.
It works on the messy ones
Two pickups, a flight number in the subject line, times written three different ways - the cases that cost you the most time.
Metered, not mysterious
Each plan includes a monthly allowance of AI operations, and the app shows what you have used.
Where the line is drawn
It does the reading and the typing. You keep the pricing decision.
The assistant works inside your configuration - your inbox, your rate card, your vehicle classes - and stops before anything reaches a client.
- Inbox
- IMAP · SMTP
- Reads
- Free text · forwards · threads
- Extracts
- Passenger · route · times · flight · luggage
- Routing
- Google Maps distance and duration
- Pricing
- Your rate card only
- Sending
- Draft only - never automatic
What it replaces
The evening admin that is not really the job.
Today
In 4fleet
Reading an enquiry twice to pull out the details
Parsed once into fields you can check at a glance
Typing addresses into a maps tab to find the distance
The trip is planned with real distance and duration
Guessing a price at 23:00 because the rate card is in a folder
The rate card decides, and tells you when a rate is missing
Questions
Does it reply to clients on its own?
No. It prepares a draft; a person sends it.
What if it misreads something?
You see the parsed fields next to the original email and correct them before quoting.
What counts as an AI operation?
Each parse or draft. Plans include 2,000 to 6,000 a month and the app shows your usage.
Does it need a separate inbox?
No - connect the mailbox enquiries already arrive in.
Point it at your inbox for a week.
The trial includes 2,000 AI operations - more than enough to see whether it reads your enquiries properly.