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Chauffeur and limo quoting software

Turn chauffeur enquiries into clear quotes

Chauffeur enquiry and quoting software that keeps the whole request together. 4fleet turns a customer’s email into an itinerary with every day and stop, prices it from your vehicle classes and rates for you to review, then sends one clear offer the customer can accept and pay, and follows it into a booking.

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Follow Olivia’s four-day tour
Executive MPV in a Cotswold village on a private England tour The Cotswolds, England
OHOlivia HartNew enquiry · Private tour
Four days in England,
five of us

Could you arrange an MPV for 19 to 22 October? We’ll have 5 large suitcases, with stops in Windsor, the Cotswolds and Bath.

5 passengers · 5 bags · 3 driver nights
Ready for your review
19 Oct10:0020 Oct09:0021 Oct09:3022 Oct09:00
One request. A connected itinerary.

Heathrow → Oxford → Cotswolds → Bath → London

The original conversation Every day and stop One clear offer

From message to itinerary

Four days. Every stop accounted for

Dates, pickup times, hotels and stops belong together. Carson helps structure the request; your team reviews it against the original message.

Explore Carson AI
4fleetEnquiriesENQ-1042
Private tour

Olivia’s four days in England

Reviewed
19-22 October5 passengers5 large bags

Day 1 19 Oct

  1. 10:00 · PickupHeathrow, Terminal 5
  2. Stop · 90 minWindsor Castle
  3. By 16:00 · Drop-offOld Bank Hotel, Oxford

5 large suitcases on every day

Southern EnglandRoute overview
COTSWOLDSSOUTH DOWNSA4M40HeathrowWindsorOxfordBathLondon
Day 1A royal welcome1 planned stop
Dates, stops and overnight locations stay attached to the enquiry.Service: Multi-day tour
Stops in orderVisits and hotel handovers stay with their day.The whole groupPassengers and luggage travel with the request.Your reviewCheck the extracted details before quoting.
Read Olivia’s original request
GmailSearch mail

Four days in England, five of us

OH
Olivia Hartolivia.hart@example.com
8 Sep

Hello, we’re planning a private tour from 19 to 22 October. There are 5 adults and 5 large suitcases. Could you arrange a comfortable MPV with a driver?

  1. 19 Oct, 10:00Heathrow → Windsor → Oxford.Windsor Castle: 90 min. Finish by 16:00.
  2. 20 Oct, 09:00Oxford → Blenheim → Stow → Bourton → Chipping Campden.Blenheim Palace: 2 hours · Stow-on-the-Wold: 1 hour · Bourton-on-the-Water: 1 hour. Finish by 17:00.
  3. 21 Oct, 09:30Chipping Campden → Broadway → Lacock → Bath.Broadway Tower: 45 min · Lacock village: 90 min. Finish by 16:30.
  4. 22 Oct, 09:00Bath → Stonehenge → Winchester → London.Stonehenge: 90 min · Winchester: 1 hour. Finish by 17:30.

Our hotels are Old Bank in Oxford, Cotswold House in Chipping Campden, and The Royal Crescent in Bath. Please finish at The May Fair in London.

Please include the driver’s three overnight stays. A different driver on one day is fine if needed. Thank you, Olivia

The conversation keeps moving

Keep the next message
connected to the plan

OH

Could we leave Oxford at 09:30 on the second day?

Suggested update · 20 October
Current pickup09:00Requested pickup09:30

Awaiting your review. Original time retained.

A change you can check

See the proposed value beside the current one. Review a later pickup, extra passenger or new flight detail before applying it to the enquiry.

See how Carson helps
Quote sent8 Sep · QT-1042£3,400
Your sequence timing
Follow-up emailStill thinking about your October tour?

Hi Olivia, just checking you received your proposal. Your four-day itinerary is ready when you are.

Review your quote

Give a quiet quote its next step

Use configured follow-ups to bring the journey back into view. Set the timing and message, with the original offer link close at hand.

Check follow-up plan availability

Build the offer

The right vehicle. A price you’ve reviewed

Five suitcases matter as much as five seats. Match the service and vehicle to the work, then check each day, inclusion and amount.

Explore rate cards & pricing rules
4fleetPrepare quoteENQ-1042
The right fit for this journey

Seats and luggage space for the whole group

Fits 5 passengers and 5 large suitcases.Four days, with three driver overnight stays included.
QT-1042Ready to review

Your four-day quote

19 OctHeathrow → Windsor → Oxford£850
20 OctOxford → Blenheim → Stow → Bourton → Chipping Campden£850
21 OctChipping Campden → Broadway → Lacock → Bath£850
22 OctBath → Stonehenge → Winchester → London£850
Total for the group£3,400
Vehicle, driver and 3 overnight stays included

Attraction tickets, meals and guest accommodation are excluded.

Review the customer email
Review your configured rates, vehicle capacities, inclusions and terms before sending.

The customer’s next step

A proposal worth opening.
A booking you can follow

Olivia can review the itinerary, vehicle, price and terms through her private quote link. Acceptance creates the booking; payment keeps its own status.

The private quote page
Private customer link
TYour chauffeur companyYour tour proposal
QT-1042Ready to accept

Your four days in England

Prepared for Olivia Hart · 19-22 October 2026

19-22 October5 passengers5 large bags
19 OctA royal welcome£850
20 OctInto the Cotswolds£850
21 OctVillages, then Bath£850
22 OctThe scenic way to London£850
Total for the group£3,400
What is included

Private executive MPV, driver, the four listed days and three driver overnight stays. Attraction tickets, meals and guest hotels are excluded.

In Olivia’s inbox

Your four-day England tour

The agreed route, vehicle and total arrive together, with a direct link to review the offer.

Review your quote
StripeAwaiting payment
Booking BK-1042

Accepted is one step.
Paid is another

The booking holds the agreed journey. With Stripe configured, the customer can pay online and the office can track the balance.

Tour total
£3,400
Recorded payment
£0
Outstanding
£3,400
Full payment, deposits and invoice terms follow your configured setup.

The same journey, continued

The tour is booked.
Who’s driving?

Keep the itinerary and agreed details as you assign drivers, arrange partner cover and run the work.

Continue to Bookings & dispatch
Ready for the operations teamBK-1042

Four days in England · Olivia Hart

19-22 October5 passengers5 large bags
Heathrow → LondonExecutive MPV

Plans

Plans that include these features

Compare every feature

Structured field extraction

Solo · Starter · Operations · Scale

Passenger, route, date, vehicle, luggage and flight details.View plan details

Rate cards

Solo · Starter · Operations · Scale

Journey, zone, hourly package and day rates.View plan details

Follow-up automation

Operations · Scale

View plan details

Questions

Questions about enquiries and quotes

Explore the platform
Does this work with Gmail and other mailboxes?

Yes. 4fleet connects compatible mailboxes, including Gmail, through IMAP and SMTP. Replies stay with the customer conversation while your team reviews the enquiry.

Can an enquiry contain several days and stops?

Yes. A multi-leg enquiry keeps each day and its ordered stops together. Review the extracted dates, pickup times, hotel handovers, passengers and luggage before sending a quote.

Does Carson decide the final price?

No. The price comes from your configured pricing and services, and you review the vehicle, amount, inclusions and terms before sending.

Is accepting a quote the same as paying?

No. Acceptance creates the booking, while payment has its own status. The customer sees a payment action when online payment is configured. Full payment, deposits or invoice terms depend on your setup.

What happens when a customer changes the details?

4fleet can surface suggested changes from a customer reply. Your team can review the proposed values against the current enquiry, then apply or reject the suggestion. Review the pricing and terms again if the change affects the offer.

Put 4fleet to work

Try it with one of your own enquiries

Start with a familiar request and follow it through to a booking.

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