Chauffeur booking form template
Download a printable chauffeur request form and CSV field list for route, flight, luggage, child-seat requirements and contact details.
Chauffeur and limo operator guides, tools and templates
Find practical guides, calculators and downloadable templates for running a chauffeur or limo business. Work through pricing, dispatch, airport bookings, vehicle checks and licensing, then use the checklists to plan your next step. Filter by topic, format or market to find the resource that fits your operation.
Must reads
- How to price chauffeur services so every quote follows the same rules.
- Fuel surcharge calculator
- How to choose chauffeur software around the work you actually do.
- Vehicle inspection checklist
- Airport transfer booking checklist: what to collect before you confirm.
- Building a chauffeur partner network for subcontracting chauffeur jobs.
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Explore the library
27 resources, showing 6
Driver log sheet and trip sheet template for chauffeurs
Download a chauffeur trip sheet and daily driver log for spot time, passenger movements, waiting, extras, receipts and office handover.
DVIR form: driver vehicle inspection report template
Download a passenger-carrier DVIR worksheet with defect, repair and driver-review fields, plus current US and Canadian source guidance.
Mileage log template for chauffeur and limo drivers
Separate paid, deadhead and other distance by job and vehicle in a free Excel and PDF mileage log, with official recordkeeping sources.
Invoicing and payments
Transportation invoice template for chauffeur services
Download a chauffeur invoice worksheet with fare, waiting, tolls, parking, airport fees and fuel adjustments, plus official VAT record guidance.
Airports and meet and greet
Airport pickup sign maker
Make a clear airport pickup sign with a passenger name, company and optional flight. Print it or show it full screen. Sign entries stay in your browser memory.
From enquiry to payment
Keep enquiries and quotes together.
Plan bookings and assignments.
Record invoices and payments.
Chauffeur rate calculator
Turn your costs and target margin into a per-mile rate, an hourly rate and sensible minimums for each vehicle class. Free for limo and chauffeur operators.
Cost per mile calculator
Add up lease, insurance, fuel, maintenance and driver costs to get your true cost per mile and per hour, then the minimum rate that still makes money.
Fare calculator
Estimate a chauffeur or private hire fare from distance, time, waiting and extras using your own rates. Check official taxi tariffs separately.
Licensing and compliance
SPSV licence in Ireland
Understand the separate driver, vehicle and dispatch licences, with dated NTA sources and category-specific rules.
Vehicle inspection checklist
Download a daily PDF or weekly spreadsheet for safety, passenger presentation and job-readiness checks.
Fuel surcharge calculator
Calculate the fuel-price adjustment per mile, per job or as a share of the fare using your own inputs.
Finding the best chauffeur software for your operation in 2026.
Six chauffeur platforms compared on fit, pricing model and gaps.
What chauffeur booking software should handle, from first enquiry to paid invoice.
Follow one booking from enquiry to payment and test each handover.
Starting and growing a business
The chauffeur business KPIs that show whether you actually make money.
The numbers to review every month, and how to read them.
Chauffeur dispatch software: how assigning drivers and vehicles should work.
How assignment, clashes and changes should work in dispatch software.
What a chauffeur driver app needs to show on every job.
What drivers need from an app, and how to protect client data.
How to quote a chauffeur job, from the first enquiry to an accepted quote.
The steps between an enquiry arriving and a quote being accepted.
Invoicing and payments
Chauffeur invoicing that gets you paid, from the deposit to the final balance.
When to invoice, how to take payment and how to chase it.
Partners and affiliates
Building a chauffeur partner network for subcontracting chauffeur jobs.
Choosing partners, sharing jobs, pricing and paying them.
Sales and corporate accounts
How to win and run corporate chauffeur accounts that keep rebooking.
Set up, bill and look after a company account.
How to price chauffeur services so every quote follows the same rules.
Pricing bases, extras, minimums and a way to keep quotes consistent.
Starting and growing a business
How to start a chauffeur business in the UK or Ireland.
Six steps from niche to first bookings, with the admin to set up on day one.
Airports and meet and greet
Airport transfer booking checklist: what to collect before you confirm.
Flight, passenger, luggage and meeting-point details in one place.
A chauffeur dispatch checklist for a calmer day.
A desk-ready checklist for coverage, changes and handovers.
How to choose chauffeur software around the work you actually do.
A practical scorecard for your next software demo.
Moving chauffeur bookings out of spreadsheets.
A staged migration checklist and a field-mapping worksheet.